Employment

Employment Opportunities at Phelps

Director of Admissions 

POSITION PURPOSE
The Director of Admissions is responsible for the recruiting, selecting, and enrolling of a diverse class of high-quality students for The Phelps School. The Director is responsible for developing marketing and strategic plans that will position Phelps as the all-boys college preparatory boarding and day school of choice for prospective boys and their families. The Director reports directly to the President and works cooperatively with the senior leadership, Board, faculty, and staff in setting direction and policy to ensure that students who enroll at Phelps are of the caliber necessary to succeed in the Phelps program, and who will be successful in life, education and their careers after graduation.

KEY RESPONSIBILITIES

LEADERSHIP AND MANAGEMENT
Develops long-term strategies and implementation plans in accordance with enrollment priorities and mission of The Phelps School. Works with senior leadership, faculty, Board and other school
constituencies to develop and articulate admissions priorities and philosophy.

-Provides regular reports and planning documents to senior leadership, the Board and faculty on the results of admissions activity. Initiates research studies/projects, which aid in understanding the effects and outcomes of admissions and financial aid policies and practices; assesses results and seeks feedback from families in the application process on a regular basis.
-Creates marketing plans and develops admissions publications and programs that are consistent with the overall strategy of The Phelps School.
-Works in close coordination with the Business Office to:
– Develop and oversee the school’s strategy, ensuring that marketing efforts are tied to the school’s financial plan
– Determine financial strategy and allocations
-Prepare and manages the departmental budget, monitoring all expenditures to assure compliance with the policies of school

-Works with Alumni Relations and Development Office to promote fuller understanding of admissions and financial aid policies and issues within alumni body; meets with donors interested in supporting financial aid scholarship program.
-Represents Phelps at various external organizations and associations.

RECRUITMENT
-Organizes and manages all activities to attract a diverse class of high-quality applicants to theSchool.
-Oversees the recruitment process for the Phelps Admissions Office. These activities include domestic & global recruitment, travel, and organizing alumni interviews and dinners, student guide program (STAR) and telemarketing events; solicits participation of school constituencies in
recruitment.
-Conducts presentations (e.g., feeder schools, consultants, and school fairs) to promote The Phelps
School and attract prospective boys and their families, both domestic and international.

– Creates annual retention plan; oversees/assists with re-enrollment process and setting tuition.
– Recruits, develops and implements strategies to retain high-quality applicants from population groups that are underrepresented.
-Provides on-going consultation to prospective boys, applicants and their families.

ADMISSIONS ACTIVITIES
-Assists in the evaluation and decision process of the Admissions Committee for establishing admissions standards and for evaluating and making final admit/deny decisions.
-Reviews and reads applications; interviews prospective students; responds to applicant inquiries; and counsels’ prospective boys and their families regarding the admissions process, test taking strategies, curriculum, etc.
-Represents the school before alumni and other groups and serves as the primary contact for admissions.
– Oversees the planning of all admissions events held on and off campus.

FINANCIAL AID ACTIVITIES
– Works closely with the President to develop a yearly plan for financial aid awards. Serves as a member of the Financial Aid Committee, which determines financial aid award packages for admitted students; performs needs analysis, packaging, counseling, phone calls, office visits, and all contacts
with current and prospective financial aid students.

-Reviews files and application materials to determine family’s ability to pay and eligibility for institutional funds. On a case-by-case basis, uses professional judgment to make adjustments in calculating the expected parental contribution.
-Communicates effectively with a diverse population of current and prospective students and families.

MISCELLANEOUS
-On-campus housing provided, serves residential supervisory duties.

QUALIFICATIONS
-Bachelor’s degree or higher
-A minimum of 5 – 7 years of experience in admissions and/or communications and marketing, preferably in the non-profit sector and including prior leadership experience
-Experience with marketing strategy and experience in brand management
-An understanding of independent school culture
-Experience with the entire range of communications and marketing techniques and best practices
-Excellent interpersonal, written and verbal communication skills as well as a proven ability to work with colleagues and stakeholders at all levels.
-Extensive experience with social media tools and techniques
-The ability to both lead and execute
-Outstanding judgment and maturity
-A very high level of energy, creativity and flexibility

Math Instructor

The Phelps School seeks an instructor of mathematics for the 2019-20 school year.  Courses could include pre-algebra through AP Calculus and Statistics.

Teachers at Phelps serve as advisors to as many as five students and are fully involved in co-curricular programs as coaches, activity sponsors, weekend trip chaperones, and community service project supervisors.  Some reside on campus in faculty housing and serve as dorm parents (supervisors). They are dynamic men and women dedicated to helping each boy become a better man – in and out of the classroom. They enjoy working with students in relatively small classes and engaging collaboratively in curriculum design and constant professional improvement. They strive to integrate technology into their teaching and to help improve students’ creativity and critical thinking skills.

Required:

  • Bachelor’s degree  
  • PA Teaching Certification (Secondary Math) or coursework sufficient to obtain PA Private Academic Certification
  • Facility with a variety of instructional methods and assessments
  • Ability to create a learning environment that addresses and supports each student’s needs

The teacher may have the opportunity to serve on the residential life staff, with campus housing provided.  Salary is determined accordingly.

Please send letter of interest, resume, and references to Craig Jones, Head of School, at [email protected].

Science Instructor

The Phelps School seeks an instructor of upper school Chemistry and/or Physics for the 2019-20 school year.     

Required:

  • Bachelor’s degree  
  • PA Teaching Certification or coursework sufficient to obtain PA Private Academic Certification
  • Facility with a variety of instructional methods and assessments
  • Ability to create a learning environment that addresses and supports each student’s needs

The teacher will have the opportunity to serve on the residential life staff, with campus housing and utilities provided.  

Please send letter of interest, resume, and references to Craig Jones, Head of School, at [email protected].

Executive Assistant to the Head of School

The Executive Assistant works closely with the Head of School and the President.  He or she manages internal, academic, and event calendars; acts as a liaison between the Head’s Office and faculty, parents, and the community; plans and manages details and logistics for major School events; and provides administrative support for school programs and projects.  The Executive Assistant also supports other departments with strategic planning and implementation of initiatives that support the school’s mission.

Key Responsibilities

Coordinate business communications and appointment schedule for the Head’s office.

Assist with faculty, administrative, and Board of Trustee meetings.

Manage student records.

Coordinate, create, and publish the Lion’s Tale weekly newsletter.

Assist with faculty recruitment, interviews, retention, and human resource issues.

Collaborate with departments to collect data and complete annual statistical reports.

Oversee collection of documentation for the PA Dept of Education.

Join administrators and school leaders in strengthening ties throughout the school community.

Aid in maintaining the Development Office database.

Perform other duties as assigned by and in support of the Head of School and President.

Qualifications

Bachelor’s Degree and experience in independent schools preferred

Excellent skills in communication, organization, presentation, and attention to detail.

Professional demeanor.

Ability to maintain punctual, dependable hours and complete projects and meet deadlines without excessive oversight.

Proficiency with Word, Excel, Constant Contact, WordPress, Raiser’s Edge, and school management system

 

Please send letter of interest, resume, and three references to Craig Jones, Head of School, at [email protected]

 

How to apply

Please send letter of interest, resume, and three references to [email protected].

Privacy Policy: All personal information collected by The Phelps School from prospective families, current families and alumni is stored in confidential databases. Access to this information is restricted to authorized staff of the School. Phelps is committed to maintaining the confidentiality, privacy and security of the personal information it collects. If you have any questions regarding this statement or other privacy concerns, please contact us.

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