In keeping with our collegial community, dormitories are comfortable and relaxed, with senior leadership provided by house parents who also serve on the teaching faculty and by resident students (proctors) who exemplify the Affirmations of Power. The direction and personal attention supplied by teachers during the day is carried over into life in the dorms, and the positive bond that develops between a house parent and a student is a significant factor in each student’s experience at The Phelps School.
Every year there are students who have noticeably matured while they have been at Phelps and are considered able to help their peers to do the same. A few of these boys are chosen to serve as student leaders or proctors to assist the house parents in each dormitory.
Parents’ Guide to Residential Life
The Phelps School Student Parent Handbook is an essential resource for information on school policies and procedures. Please take the time to review the handbook, but feel free to contact your son’s dorm parent, school administration, or the Dean of Students with any questions of concerns that remain unanswered or unclear.
Contacting Your Son
Phelps students do not utilize their cell phones during the academic day (8:15 am – 5 pm) to allow them to focus on their studies. If you need to reach your son during the day, please call the main office number: 610-644-1754. After 5pm, the best times to call your son on his personal cell phone are between 5 pm and 6:15 pm and between 7 pm and 8 pm. All students participate in structured study time between 8:15 pm and 9:45 pm, and during that time their focus should be on completing homework and preparing for exams. If you wish to contact your son by phone after 9:45 pm, please be mindful that lights-out during the week is 10:30 pm to allow students to get sufficient sleep to be prepared for the next day. If you need to speak to your son urgently after 4:30 pm and you cannot reach him, please call the AIC (Administrator in Charge): 484-325-0849.
Please address all mail and packages in the following manner:
c/o The Phelps School
583 Sugartown Road
Malvern, PA 19355
Dorm parents distribute letter-sized mail daily. Students are able to pick up packages in the mailroom after lunch on the day of receipt.
Please reference the school calendar before making any plans for your son to leave campus. Every moment spent in the classroom is valuable, so please schedule vacation times around dates that class is in session. If you would like your son to leave campus on a weekend, please contact the Dorm Parent or the Dean of Students by Wednesday of that week. Please communicate all travel plans for arrival and departure, keeping in mind that the academic day ends at 5pm on Friday and all students must return to campus by 8 pm on Sunday. If your son’s return to campus will be delayed past 8 pm on Sunday, please contact the AIC (Administrator in Charge) as soon as possible: 484-325-0849. Please also be advised that only students who have the proper permission slips on file will be able to leave campus on school-sponsored trips, so ensure that you submit all permission forms to the Business Office at the beginning of the school year.
Visiting Your Son
If you would like to visit your son on campus, the best times are between 12 pm and 5 pm on Saturday or Sunday. Please notify the Dorm Parent or AIC when you arrive and when you leave. If you plan on taking your son off-campus, please also notify the Dorm Parent or the AIC. To ensure the safety of the boys at Phelps, it is imperative that an administrative staff member know their whereabouts.
Important Contact Information
Cullen Miller, Dean of Students
Margie Abraham, Director of Student Community Life
Phelps School main number (to reach your son during the day or to speak to a school administrator during business hours): (610) 644-1754
AIC (Administrator in Charge) for all concerns after business hours or to alert the school that your son will be arriving late (after 8 pm on Sunday) from weekend leave: (484) 325-0849
Dormitory Phone Numbers
(Please do not call during Study Hall hours – Monday through Thursday 8:15pm-9:45pm)
(610) 540-0159: Upper Hill Top
(610) 540-0161: Beattie South
(610) 540-0162: Beattie West
(610) 540-0163: Upper Gains
(610) 540-0164: Lower Gains
(610) 540-0166: Beattie North
(610) 540-0167: Founders